Track restricted and unrestricted funds, compare budget vs actual spending, and generate trustee-ready reports — designed specifically for small charities.
Purpose-built for charity financial management
Every income and expense is tagged as Restricted or Unrestricted. See fund balances at a glance and ensure you're spending restricted funds correctly.
Enter your annual budget by category and watch actual figures update as you record transactions. See variances immediately and avoid end-of-year surprises.
Pre-built categories that match charity reporting requirements: Charitable Activities, Staff Costs, Premises, Administration, Fundraising, and Governance.
Visual overview of your fund balances with charts showing fund allocation and income vs expenses by fund type. Perfect for trustee meetings.
Record grants with references and notes. Easily see which grants are restricted and track spending against them.
Statement of Financial Activities format that trustees expect. Print or share as PDF. Includes approval signature section.
The foundation of charity accounting
Money that can be used for any charitable purpose at the trustees' discretion.
Money that must be used for a specific purpose as specified by the donor.
Ready-to-use Google Sheets file with all tabs, formulas, charts, and formatting pre-built.
Same template in .xlsx format for Microsoft Excel users.
Step-by-step PDF guide explaining fund types and how to use the tracker.
Stuck? Email us and get a response within 24 hours.
7 interconnected tabs designed for charity accounting
Quick start guide and fund type explanations
Charity name, financial year, opening fund balances
All income with Restricted/Unrestricted allocation
All expenses by category with fund allocation
Compare budgeted figures against actual spending
Visual dashboard of fund balances and charts
Trustee-ready Statement of Financial Activities
Under £250k income and don't need complex accounting software
Local organisations with grants and donations to track
Any organisation needing fund-based accounting
Non-accountants managing charity finances
Not satisfied? Get a full refund within 14 days. No questions asked.
Yes! The tracker follows standard charity accounting principles with proper fund tracking and categories that align with Charity Commission reporting requirements.
The Charity Spend Tracker is designed specifically for charities with Restricted/Unrestricted fund tracking, Budget vs Actual comparison, and trustee reporting. The SME Toolkit focuses on cashflow forecasting and scenario modelling for commercial businesses.
Absolutely. It's designed for non-accountants. All formulas are pre-built — just enter income and expenses in the yellow cells. The quick start guide explains everything including fund types.
The Report tab generates a Statement of Financial Activities (SOFA) format that matches what most small charities need. You can share this with your independent examiner or accountant.
Each income entry has a Reference field and Notes field. Record each grant as a separate line with its reference number. Mark it as Restricted if the grant has conditions, or Unrestricted if it's general funding.
That's fine! Simply mark all your income and expenses as Unrestricted. The tracker will work perfectly for unrestricted-only charities while giving you the option to add restricted funds later.